What is OTL?
Oracle Time & Labour is an e-Business suite to meet the Organization’s requirements for time capture, validation, time management and approval. It meets the time entry needs of the employees and contingent workers. They use a self service web page in the format of a timecard to enter their own entry timings, which can be subjected to approval process as per Organization rules. These time entry details are then made available for retrieval by any of the application that requires a particular person’s data.
How time is collected in workplace?
- Manual entry of timesheets
- Time collection equipments (time punch machines, biometric recorders, swipe cards etc.)
- Time entry screens at workstations
- Interactive voice response
- Self service (internet and intranet)
Which are the e-Business processes in which OTL gets integrated?
HR, Payroll, GL, Cash Mgt, Projects
How OTL works?
Workers can enter their time through a configurable, web-based time entry screen or an offline spreadsheet that they can later upload. The time data is stored in a central repository called time store, which serves as a gatekeeper of data to all other Oracle Applications.
Key Concepts
Application Set
To specify which applications are interested in a person’s time entries, an application set preference for them can be defined. The application set can include HR, Payroll, Projects etc.
Time Entry Rules
We can use time entry rules
- to validate a time card when it is saved or submitted
- to display a business message, error or warning
- to determine which time entries or changes require approval
Approval Process
For each application we can define which time data needs to approved, which data changes require submission for approval, data submission frequency, approval authority etc.
Approval Styles
Allows separate approval chains for groups of workers or types of time entry. Workflow based approval styles can be serial or parallel.
Mass Approvals
Allows approvers to see all the outstanding approvals on their work list and reject or approve them, one by one, from the same web page.
What are all the pre-defined timecard layouts?
- Projects Layout – workers can enter their time against a selected project, task and type
- Projects with Payroll (for Projects and HR/Payroll users)
- Payroll Layout – here workers can enter a start and stop time, or a number of hours, for each day of the week for the selected hours type.
- Exception Layout – the display is one row where the worker can select an hour type and cost center, then enter the number of hours for each day of the week.
What are templates & preferences?
Using templates workers can speedup timecard entry even while reducing data entry errors. OTL delivers 2 types of templates – dynamic & private. We can provide users with one or more timecard templates so they can select the most appropriate template for the time they have to enter. Templates provide an advantage to workers allowing timecard data to be stored for reuse.
Using preferences, we can control workers’ access to templates and their ability to create templates.
Timecard approvals & validation
Using OTL, we can control when timecards are submitted for approval and who approves them. We can also specify validation rules. Validation of worker’s time can raise warnings or errors if specific rules have been broken.
Time Management Structures
We can define number of structures that specify working pattern of our employees. The application will use this information to auto generate timecard templates to calculate premiums. These structures include – holiday calendar, shifts, working plans, rotation plans etc.
Time Management Policies
We can use time management policies to setup rules governing time entry, auto generation and how time information is calculated.
- Hours deduction policy (which establishes how much time, if any, should be automatically deducted as unpaid time from the employee’s recorded hours) Example: Employee records 9 hrs. as duty time – out of which ½ hr. will be deducted for lunch break and 15 minutes each will be deducted for 2 tea breaks. In effect the employee has worked a standard 8 hr. day.
- Shift differential policy – which sets up premiums or differentials paid as a result of employees working in different shifts.
- Premium Eligibility policy – which defines premiums associated with base hours for which a person or a group of people may be eligible.
- Premium Interaction policy – which defines dependency of one premium calculation to another and the order in which they should be processed.
- Earning policy – consolidates many of the structures and policies to generate pay rules enforced for an assignment.
Oracle Time & Labour is an e-Business suite to meet the Organization’s requirements for time capture, validation, time management and approval. It meets the time entry needs of the employees and contingent workers. They use a self service web page in the format of a timecard to enter their own entry timings, which can be subjected to approval process as per Organization rules. These time entry details are then made available for retrieval by any of the application that requires a particular person’s data.
How time is collected in workplace?
- Manual entry of timesheets
- Time collection equipments (time punch machines, biometric recorders, swipe cards etc.)
- Time entry screens at workstations
- Interactive voice response
- Self service (internet and intranet)
Which are the e-Business processes in which OTL gets integrated?
HR, Payroll, GL, Cash Mgt, Projects
How OTL works?
Workers can enter their time through a configurable, web-based time entry screen or an offline spreadsheet that they can later upload. The time data is stored in a central repository called time store, which serves as a gatekeeper of data to all other Oracle Applications.
Key Concepts
Application Set
To specify which applications are interested in a person’s time entries, an application set preference for them can be defined. The application set can include HR, Payroll, Projects etc.
Time Entry Rules
We can use time entry rules
- to validate a time card when it is saved or submitted
- to display a business message, error or warning
- to determine which time entries or changes require approval
Approval Process
For each application we can define which time data needs to approved, which data changes require submission for approval, data submission frequency, approval authority etc.
Approval Styles
Allows separate approval chains for groups of workers or types of time entry. Workflow based approval styles can be serial or parallel.
Mass Approvals
Allows approvers to see all the outstanding approvals on their work list and reject or approve them, one by one, from the same web page.
What are all the pre-defined timecard layouts?
- Projects Layout – workers can enter their time against a selected project, task and type
- Projects with Payroll (for Projects and HR/Payroll users)
- Payroll Layout – here workers can enter a start and stop time, or a number of hours, for each day of the week for the selected hours type.
- Exception Layout – the display is one row where the worker can select an hour type and cost center, then enter the number of hours for each day of the week.
What are templates & preferences?
Using templates workers can speedup timecard entry even while reducing data entry errors. OTL delivers 2 types of templates – dynamic & private. We can provide users with one or more timecard templates so they can select the most appropriate template for the time they have to enter. Templates provide an advantage to workers allowing timecard data to be stored for reuse.
Using preferences, we can control workers’ access to templates and their ability to create templates.
Timecard approvals & validation
Using OTL, we can control when timecards are submitted for approval and who approves them. We can also specify validation rules. Validation of worker’s time can raise warnings or errors if specific rules have been broken.
Time Management Structures
We can define number of structures that specify working pattern of our employees. The application will use this information to auto generate timecard templates to calculate premiums. These structures include – holiday calendar, shifts, working plans, rotation plans etc.
Time Management Policies
We can use time management policies to setup rules governing time entry, auto generation and how time information is calculated.
- Hours deduction policy (which establishes how much time, if any, should be automatically deducted as unpaid time from the employee’s recorded hours) Example: Employee records 9 hrs. as duty time – out of which ½ hr. will be deducted for lunch break and 15 minutes each will be deducted for 2 tea breaks. In effect the employee has worked a standard 8 hr. day.
- Shift differential policy – which sets up premiums or differentials paid as a result of employees working in different shifts.
- Premium Eligibility policy – which defines premiums associated with base hours for which a person or a group of people may be eligible.
- Premium Interaction policy – which defines dependency of one premium calculation to another and the order in which they should be processed.
- Earning policy – consolidates many of the structures and policies to generate pay rules enforced for an assignment.
1 comment:
Hi,
I am working on OTL.I want to upload a offline time card which is filled in spreadsheet.
In Oracle OTL Unplugged it is given
"Workers can enter their time through offline spreadsheet that they can later upload".
How to do this?
I have very less knowledge of OTL.
Please help it is very urgent.
Also could you please help me with the navigation for the "Seeded Time Entry Page".
Thanks,
Shilpa J
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